Learn Gmail Features Today!
Welcome to the 2018 Gmail Features overview. Gmail, short for Google Mail, is akin to how Ymail represents Yahoo Mail. With the continuous growth of technology, Gmail consistently updates its features to enhance security, aesthetics, and functionality. Gmail is popularly used as a gateway to obtaining a Google account.
Gmail has become indispensable for many globally. This complimentary email service provides a suite of features suitable for both personal and professional use. Gmail enables users to send and receive emails, categorize them into folders, and even utilize the platform as a calendar, making it a robust tool for organization and communication.
A key benefit of Gmail is its robust security measures. Gmail employs advanced security protocols to protect your account and personal data. Features such as two-step verification, spam filters, and phishing safeguards are instrumental in defending your account against unauthorized access and cyber threats.
Beyond security, Gmail allows extensive customization. Users can select from various themes to tailor their inbox appearance and create custom labels for efficient email management. Additionally, Gmail supports numerous add-ons and extensions, enhancing the overall email management experience.
Gmail continually adapts to its users’ needs. It has recently added several new features, such as managing emails from non-Gmail accounts, scheduling emails for future delivery, and integrating Google Meet for video conferencing right from the inbox.
Gmail stands out as an exceptional email service, providing numerous features that aid in staying organized and maintaining connections. Gmail serves as a robust tool for both personal and professional communication, enhancing your overall email management.
Are you looking to become a Gmail pro? Look no further! In this article, we will delve into the various features and tools that Gmail has to offer in 2018. Our assistance enables you to effortlessly find lost emails and contacts, and organize your inbox professionally and efficiently. For further details, visit the Gmail website. You’ll find these insights incredibly valuable!
You can also read Technology Ultimate Guide for more information about this topic.
Folders
Gmail folders are a fantastic resource for keeping your inbox organized and clutter-free. With various folders like Inbox, Chats, Sent Mail, Drafts, All Mail, Spam, and Bin, sorting your emails by type and purpose is straightforward. These folders are handily situated just below the red Compose button in the top-left corner, ensuring they are always within reach when needed.
Utilizing these folders helps maintain an orderly email system, simplifying the search for specific messages and enabling prompt replies to crucial communications. Embrace this feature of Gmail and begin arranging your emails now!
1. Inbox
To optimize your Gmail inbox for efficiency and organization, you can utilize Gmail’s feature to categorize emails into different tabs. There are five tabs available: Primary, Social, Promotions, Updates, and Forums.
Your regular email messages will appear in the Primary tab, which is the default and always visible. Social media notifications and updates are sorted into the Social tab, while marketing emails and newsletters go into the Promotions tab. Notifications from apps and services you use are found in the Updates tab, and discussion forum notifications are in the Forums tab.
To activate additional tabs, click on the + button next to the existing tabs. A pop-up window will appear, allowing you to select the tabs you wish to activate by checking their respective boxes. After making your choices, click “Save” to apply the changes.
Another feature is the inclusion of starred messages in the Primary tab, keeping important messages readily accessible. To enable this, go to Gmail Settings, select the “Inbox” tab, and check the “Starred messages” option under “Categories.”
Leveraging these features helps maintain an organized inbox and enhances productivity. Try it out and notice the difference in managing your emails.
2. Chats
The Chats folder in Gmail is an excellent tool for managing your conversations with contacts. This handy feature allows for quick access to past chats, enabling you to pick up where you left off. To reach out to a contact, simply look for the green circle beneath their image on the left side of the screen to see if they’re online.
When you find an online contact, initiate a chat by clicking their name, which opens the chat window. Then, enter your message in the text box and press send. It’s straightforward! Therefore, the next time you want to reconnect with a friend or colleague, remember to utilize the Chats folder for easy communication.
3. Sent Mail
The Sent folder is an invaluable feature that helps you monitor all the emails you’ve dispatched. It serves as an excellent resource for reviewing your communication history and monitoring your interactions. Furthermore, it’s beneficial for tracking any significant attachments or details you’ve shared with others.
With all your sent emails consolidated in one location, referencing them becomes straightforward when necessary. For busy professionals, students, or anyone aiming to maintain organization, the Sent folder is a crucial component of any email service. Make sure to utilize it to its full potential!
4. Drafts
When composing an email in Gmail, it’s not necessary to complete it all at once. You might be interrupted or need to pause and step away from your computer. Gmail addresses this by automatically saving your message as a draft while you type, allowing you to return to it later when you’re ready to send.
Your unsent emails are kept in the drafts folder, accessible at any time. If you have to leave in the middle of drafting an important email, there’s no need for concern. Gmail ensures your work is saved. Simply save the draft and return to it later when you can dedicate time to finish it.
5. All Mail
Managing your email inbox effectively requires knowledge of the various folders and their purposes. The “Sent and Received” folder holds all the emails you’ve sent and received, serving as the central point of your email interactions.
Remember, deleting an email from this folder also removes it from any other folders it might be stored in, as the email is a single entity that appears in multiple places within your inbox. Therefore, be certain you want to discard a message before deleting it.
Should you choose to delete an email, it moves to the “Bin” or “Trash” folder, where deleted items are temporarily stored before permanent removal. Your email client may offer a recovery option for these items for a limited time.
Grasping the functionality of your email folders is crucial for maintaining an organized and efficient inbox. Dedicate time to familiarize yourself with the various features at your disposal, and you’ll master your email management in no time.
6. Spam
Receiving and sending spam messages is more than just an annoyance; it can also pose serious risks. Cybercriminals frequently utilize spam to disseminate malware, pilfer personal data, or initiate phishing schemes. Therefore, it’s crucial to handle unsolicited messages with care, avoiding clicks on dubious links or downloads from unfamiliar sources.
Moreover, most email clients come equipped with spam filters that automatically identify and segregate spam into a specific folder. By periodically reviewing your spam folder and correctly identifying any legitimate emails as “not spam,” you contribute to the refinement of your email client’s spam detection capabilities, enhancing your defense against potential cyber threats.
7. Bin
When you delete an item or message, it isn’t immediately erased from your device. It’s transferred to the Bin folder, serving as a temporary storage for deleted items. This allows you to recover the item or message from the Bin if you reconsider. To permanently remove the item or message, you need to access the Bin folder and delete it from there.
Before permanently deleting anything from the Bin, ensure you no longer need the item or message, as recovery is impossible after permanent deletion. While this extra step might seem cumbersome, it’s a crucial safeguard to prevent accidental loss of necessary items. Therefore, it’s wise to verify the necessity of the item or message before final deletion from the Bin.
Categories
In Gmail, there are multiple methods to organize your emails. One way is using folders, akin to those on your computer for file storage. Within these folders, you can create categories to further sort your emails.
I’ve found it useful to categorize my emails by year, starting from when I established my account in 2009. This method simplifies the search for emails from specific years. To create a folder, click “More” on the sidebar and select “Create new label,” then assign a name and color to your folder.
To move emails into a folder, drag them to the desired label. Creating categories is similar; click the “Gear” icon, go to “Settings,” then “Labels,” and under “Categories,” enable and personalize each category.
Organizing emails in Gmail can streamline managing your inbox and locating crucial messages. It’s worth investing time to discover the best organizational system for you.
Hangouts
Gmail simplifies contact management and staying in touch. In the categories section, there’s a list of contacts you’ve previously interacted with. This list displays past correspondences and indicates who is online for a chat. To connect, click on a name to initiate a conversation.
Moreover, Gmail contacts offer more than just chat. You can revisit old conversations, make calls using Google Voice, and categorize your contacts for better organization.
These features make it effortless to keep in touch with important people. Whether rekindling friendships, working with colleagues, or sending a greeting, Gmail’s contact list provides the necessary tools for staying connected and efficient. Don’t hesitate to delve into your contact list and discover the ease of maintaining connections.
Gmail Switch
When utilizing Gmail, it’s beneficial to be familiar with the various features at your disposal. One method is to use the drop-down menu above the red Compose button in the top-left corner of the screen. This menu allows you to effortlessly switch between Gmail, Contacts, and Tasks, aiding in organization and task management.
By becoming proficient in these Gmail functionalities, you can enhance your efficiency and accomplish more in a shorter period. Therefore, if you haven’t done so yet, dedicate some time to discovering the array of options you have and understand how they can optimize your workflow. You may find that managing your inbox and daily tasks becomes significantly easier with these convenient tools available.
Search bar
To streamline your Gmail search, mastering a few tips and tricks can be quite helpful. For example, operators like “from:” or “subject:” can refine your search. When seeking a particular attachment, typing “has:attachment” followed by the file type can be useful.
For searching emails within a certain date range, the “before:” or “after:” operators can be used, followed by the date in YYYY/MM/DD format. Moreover, you can preserve your commonly used search queries by clicking the three dots on the right side of the search bar and choosing “Save search.”
This feature allows for quick retrieval of saved searches in the future, eliminating the need to re-enter them. Leveraging these functionalities can lead to time savings and more effective management of your Gmail inbox.
Buttons
In addition to the buttons mentioned above, there are a few more buttons that you can use to enhance your experience. One of them is the Print button, which you can use to print out important documents or pages that you need to keep for your records. Another useful button is the Save button, which allows you to save any changes you make to a particular document or page.
Additionally, there is a Share button that lets you share content with others via email, social media, or other messaging apps. Finally, there is a Help button that you can click on if you ever need assistance with using any of the features on the page. These buttons are all conveniently located within easy reach, and they make it easy for you to navigate and interact with the page.
When you select an email message using the checkbox, a variety of useful buttons will appear on the top. These buttons include Select, Archive, Report Spam, Delete, Move to, Labels, and More. With these buttons, you can easily manage your email messages, organizing them in whatever way makes the most sense for you.
Whether you need to delete an email that you no longer need, move it to a different folder, or label it for easier reference later on, these buttons provide you with all the tools you need to get the job done quickly and efficiently. So next time you’re working on your inbox, remember to look for the buttons at the top of the screen and start managing your messages like a pro!
When you open an email message, you will notice a button called “Back to Inbox” on the left side of the screen. This button provides a convenient way for you to return to your inbox when you’re done reading or replying to a message. To navigate between screens within your inbox, use the various buttons and functions available to you, which are typically located at the top or bottom of the screen.
By using these tools, you can easily move between emails, drafts, labels, and other sections of your inbox as needed. Whether you’re managing a busy inbox with dozens of messages or simply trying to stay organized, these navigation features can help you work more efficiently and effectively. So, next time you’re working in your inbox, remember to use the Back to Inbox button and other navigation tools to make the most of your time and energy.
When you receive an email, it’s important to know how to respond appropriately. If you need to reply to the sender directly, simply click on the “Reply” button located at the bottom of the email message. This will open a new email message window with the sender’s email address automatically entered in the “To” field. You can then type your response and hit “Send” when you’re ready.
If the email message has multiple recipients, you may want to reply to all of them at once. To do this, click on the “Reply All” button located at the bottom of the email message. This will open a new email message window with all of the recipients’ email addresses automatically entered in the “To” field. You can then type your response and hit “Send” when you’re ready.
Alternatively, if you need to forward the email message to someone else, simply click on the “Forward” button located at the bottom of the email message. This will open a new email message window with the original message included as an attachment. You can then enter the email address of the person you want to forward the message to and hit “Send” when you’re ready.
By knowing how to properly reply to and forward email messages, you can effectively communicate with others and stay organized in your inbox.
Gmail Security Tips
- Use a recovery email or phone number.
- Remove your account from public Internet access computers.
- Change your password often.
- Uncheck the “Remember me” checkbox before you log in.
- Log out often.
- Don’t post your email address on social media.
- Use common sense to stay safe online.